Describe the operational need
Explain who faces the problem, when it occurs and what a better outcome would look like. Include the setting, users and constraints.
Separate what you know from what you need to test
Summarise the approaches you have already considered. Ask what exists today, what could be adapted and what would require development. Ask suppliers what evidence supports their answers.
Plan how to handle responses
Decide how suppliers can participate, how to handle confidential information and how to share relevant findings. Treat participants equally and document how the feedback informs the next decision.
How INTERCEPT approached it
The consortium used questionnaires, multilingual webinars, supplier presentations and a hybrid event to explore the market for safe remote vehicle stopping technologies. The feedback helped it prepare for a future pre-commercial procurement.